Dealing with Time Zone Difference while Managing Freelance Teams

Dealing with Time Zone Difference while Managing Freelance Teams

Time Zone difference is a very tricky problem to deal with; you might either face it all the time or very rarely depending on which country/city you are based out of.


For example, suppose 2 cities are approximately 12 hours apart. So when it’s 8 am in city A its 8 pm in city B. This could possibly pose a few problems like –


1) When Team in city A gets to work, the team in city B has finished up work and is at home

2) Feedbacks take almost a full work day

3) Changes, no matter how small take up a considerable amount of time

4) Both teams are on different pages altogether



Those were just a few of the problems that could arise. In a world where Time is money, outsourcing can be a savior or a curse, depending on how you manage it. You can either have a 24-hour work day using outsourcing or have a 0-hour work day.


Enough backstory already, Now let me explain how you can Manage Timezone difference. The answer is simple — instead of having Start-of-day/End-of-day Standups, you can have multiple standups throughout the day. This way the feedback loop becomes shorter.


You can also assign a Project Manager to handle all of your freelancers. A manager will act as a liaison between your local team and your remote team. Once your virtual team becomes a certain size (we recommend 3+ members), it is good to have one member responsible for delegating and communicating between teams. For example, with a 12-hour time difference, the remote manager can work 2– 11 pm on your end, which overlaps with 8–11 am on your Virtual team’s end. This way both the teams can be on the same page. Knowing the difference between how to manage an in-office team and a virtual team is the difference between efficient teamwork and inefficient collaboration. Done correctly, you will be absolutely amazed at how well a remote team can augment your local team.

You need to be very aware of how the two groups are different and how you can mold your company to accommodate/facilitate in remote working. If not, remote teamwork will always fail for you.


So let me recap how to manage to work with remote teams in different time zones

1) Choose a country which has a time zone that you can work with
2) If no. 1 is impossible, have multiple daily ‘standups’ with your team. This way, the feedback loop is shorter.
3) Hire a Project Manager who can work overlapping hours with both teams



Working with an overseas remote team can be a difficult job. Luckily RemotePanda offers solutions that can be a lifesaver for you and your business.

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